Frequently Asked Questions about Labor Law Posting Requirements
The following types of businesses do not need to post Labor Law posters although it’s strongly recommended:
- Sole Proprietor without employees
- Businesses with only contract employees and volunteers
Businesses with any number of employees, including just one, are required by the law to post Federal, State and OSHA mandatory posters.
Where should businesses display their Labor Law posters?
Labor Law posters should be displayed in a location where your employees visit at least once a day, such as a break room. If your workplaces are separate from one another, then each workplace should display its own poster.
What Labor Law posters are required for my business?
State and Federal labor law posting requirements may vary by industry and business. According to the Federal Fair Labor Standards Act (FLSA), all U.S. businesses with at least one employee must display the following six postings in each workplace location: Federal Minimum Wage, Employee Polygraph Protection, OSHA, FMLA, USERRA, and EEO. Each state generates its own set of specific employment regulations. We monitor more than 500 state and federal labor law sources to determine which labor law changes are mandatory for employers. We itemize each state's requirements to make it simple for businesses to comply. We then notify businesses of labor law changes that may affect them.
Do our posters need to be multilingual?
In some cases, you may need to have a bilingual poster. If your business is located in the following states and 5 percent of your Spanish-speaking employees use English as a Second Language (ESL), then you are required to post labor law posters in English and Spanish: AZ, CA, FL, GA, NM, NC, NY, TX. If your business is not located in these states, then you are not required by law to display bilingual posters although it is highly recommended especially if your employees do not read English.
How often do I need to update my Labor Law posters?
You will need to update your posters in order to stay compliant with the law whenever Federal, State and OSHA agencies make labor law changes. State and federal agencies may change their labor law regulations at any time – and often do so without notifying individual businesses. In fact, hundreds of labor law changes occur each year, on average. A good percentage of those changes require employers to display new posters.
What happens if my business is not compliant with labor law posting regulations?
If businesses do not have current State and Federal Labor Law posters displayed in the appropriate locations within their facilities, they may risk the chance of being cited/fined for non compliance, and penalties, and damages from lawsuits. All of the posters and documents are compliant with State and Federal regulations.