Oregon Mileage Reimbursement Law Regulation

Oregon does not have any laws governing mileage reimbursement except with respect to Workers Compensation. There is no minimum amount set forth or enforced by the state. Most employers, public and private do pay for travel expenses including mileage reimbursement as part of their wages and benefits. Most likely they will have their own set of guidelines as to what constitutes reimbursable expenses. Some employers will choose to pay a fixed rate for travel rather than a mileage allowance. They are free to set their own rates, however they must pay you for your time. You may find it helpful to discuss with your employer what their policies are concerning personal auto use.

Each year, the IRS sets an optional standard mileage rate based on a number of factors. This is the maximum amount allowed as a deductible expense. If you are being reimbursed for mileage at a rate lower, which is currently set at $.445 than you may claim the difference, but if you are paid at a higher amount, then you may be subject to report the excess as wages earned. Most employers set their rates at or below that of the federal standard for the ease of tax purposes. If you do receive travel expenses and they fall within the federal standard they are usually not considered taxable wages, however if you receive no compensation you may be able to claim the expense on your taxes.

If you are claiming Workers Compensation benefits the insurer should make you aware of what they consider reasonable expenses when seeking medical treatment. You should be reimbursed for the cost of meals, lodging, public transportation or a mileage rate if necessary in the course of seeking and receiving medical care. You have up to two years to request reimbursement for medical related services.