Nebraska W-2 Form

Here’s a great new development makes providing accurate, timely W-2 forms easier than ever for employers are. Beginning this year, federal and Nebraska W-2 forms can be supplied electronically.

In this day and age, technology has made it much easier for employers to meet this requirement, with the internet readily accessible, forms like the W-2 can be delivered to employees electronically. What a great convenience! As you probably know, it is required by the IRS that every employer provide W-2 forms to each employee by January 31. Requested duplicates should be provided as soon as possible.

In order to secure personal information, a username and password should be required for each employee to access only their information on the site. Remember, the employee must sign the agreement first. If they would rather have a hard copy, it is required that they receive one. Nebraska W-2 forms can still be sent through email, with the consent of the employee. A paper form must be provided if the employee does not consent, however. A consent form must be physically signed by the employee in order to have a W-2 form sent electronically. Another electronic option is to post the form on a website.

Although time and money can be saved with electronic forms, the issue of addresses still lurks. An updated email address has to be provided. If an electronic account is inactive, or the inbox is full, the message containing the W-2 will not get through to the employee. Spam filters also may accidentally send the message to the trash or bulk mail folder. Email addresses that are spelled incorrectly can be sent back, or sent to the wrong inbox. Make sure that you have the correct email address of the employee before making the electronic submission.

Another issue that could arise is that if the employee is no longer with the company, current information may not be available. If the person has moved, and their company email is deactivated, there may be problems retrieving updated personal records in order to deliver the form.