Massachusetts Mileage Reimbursement Law Requirements

With the high cost of operating an automobile, and many of us having to travel for work I was curious to see how employers were compensating for the increased travel expenses. I was surprised to learn that there is no law in Massachusetts that requires employers to pay a certain mileage rate. In my research I found that the only laws governing reimbursement for mileage are with regard to employees of the state, and claimants of Workers Compensation benefits.

The other exception was that the state mandates that school districts reimburse parents at the same rate as state employees when they provide transportation for their special needs child for school attendance and school-sponsored extracurricular activities; and transport occurs with the knowledge and agreement of the school district and the transported child is eligible for special education and requires special transportation according to the special education regulations.

If you are injured on the job than you are entitled to adequate and reasonable medical care. You will also be paid mileage for travel to and from medical visits. For your first visit to the doctor or hospital your employer has the right to designate a health care provider within the employer’s preferred provider arrangement. After that initial treatment, you have the right to choose your own health care providers. The insurer has the right to send you to see its doctor for an evaluation of your incapacity.
The mileage rate is $.40 per mile and should be based on actual odometer readings.

Most employers do reimburse their employees for their travels and will usually reflect the rates and polices set forth by the state. If you travel frequently for work you are probably already aware of your company policy on travel and reimbursable expenses. If you don’t regularly travel it would be a good idea to ask your employer what their policies are and how you will be compensated for your travels. By law your employer is required to pay you for your travel time.