Human Resource New Hire Reporting in Puerto Rico

Companies in Puerto Rico are hiring new employees all of the time, and like they do in all of the 50 states, in the territory of Puerto Rico these employers must report each and every last one of their new hires. It is a simple process, as we have seen in the 50 states, so Puerto Rico employers may be able to do it in their sleep.

In the case of many of the states that we have looked at, in Puerto Rico employers have 20 days after the employee’s first day to report them to the territorial authorities. As in the 50 states, you have to report that new hire even if they quit, or you fire them, before those 20 days are up. Even if they don’t make it more than one hour after they join your organization—which happens, believe you me—you still have to report them as a new hire.

In Puerto Rico, employers have to report your state, the employee’s date of birth, the date of their hire, the state of their hire, their salary and the basics as well—employee name, address, and social security. Most of those first bits of data are only optional in some of the 50 states, so keep that in mind in Puerto Rico. To report all of this information on all of your employees, you have the options of using fax or mail to do so in Puerto Rico. Keep your eyes posted on news coming out of the Puerto Rico government, because perhaps online and electronic reporting will soon be available.

As for the reasons for this new hire reporting, we can remember from just a few weeks ago when I repeatedly drove that point home here at this blog. You can’t remember? Oh well, I tried. The reason for new hire reporting is to track down parents who do not make their child support payments, for the most part.