Informing employees of their rights under federal and state labor laws is an essential requirement for businesses of all industries and sizes. Labor law posters are required in the workplace to ensure important employment laws are communicated to employees.
Every workplace should display at least one comprehensive labor law poster that includes all applicable posting mandates. A single poster typically suffices, but employers can choose to place additional posters throughout the workplace based on the layout and usage of their workspace. Ideally, the labor law poster should be conspicuously posted where all employees can easily view it. Displaying it in an area where employees gather or frequent, such as a break room or lobby, is recommended.
Here are some factors to consider when displaying labor law posters:
Workplace Layout: For workplaces spanning multiple floors, buildings, or locations, you may need more than one comprehensive poster. In particular, if you have two connected buildings, it’s important to ensure that all employees can easily access the poster. If some employees don’t frequently visit the main area where the poster is displayed, consider placing additional posters in locations they are more likely to be viewed.
Workforce Type:
- In-Office Employees: Posting in a central workplace area is usually sufficient for a typical office environment.
- Remote or Hybrid Workers: If these employees occasionally work onsite, a single poster in the office should meet compliance standards. However, if they rarely visit the office, you might consider digital compliance posters, which provide 24/7 access to required postings online. Digital posters can eliminate the need for multiple physical posters across various locations.
- Jobsite Workers: For workers who primarily work offsite, placing a poster at each job site office/trailer or an accessible common area ensures they have easy access to necessary labor information.
- Temporary/Seasonal Employees: Employers must ensure that temporary/seasonal employees have access to the poster. This may mean changing the location of a poster or displaying an additional poster in an alternate location during certain times of the year.
Federal Contractors: If your company is a federal contractor, you will also need to display additional federal compliance posters specific to federal contractor regulations.
Size and Format
Labor law posters should be large enough to be visible and easily readable by employees. Though most posters come in standardized formats, it’s important to ensure the information is legible and large enough to be read at a reasonable distance.
Generally, one comprehensive federal and state labor law poster will cover most industry-required posting mandates. However, digital compliance options are highly effective for remote or dispersed teams, ensuring compliance regardless of location and minimizing the need for multiple physical posters. Best practice is to ensure up to date labor law posters are accessible to every employee.
