Stay organized and informed about your employees’ attendance. This durable attendance folder simplifies tracking vacation hours, sick hours and personal days. There are spacious columns for you to fill in the hours.

This easy-to-use folder takes the headache out of keeping track of how many sick or vacation hours an employee has left and helps you easily spot patterns in absenteeism.

Why the Attendance Folder is important

Every employer is entitled to establish its own attendance policies for its employees. However, employers should keep track of employees’ attendance in order to be sure that employees are eligible for certain attendance-related benefits and coverage under many federal and state acts, such as the Family and Medical Leave Act.

• Provide proof that employees are eligible for some government benefits and coverage
• Ensure that employees are not over-using their vacation days
• Provide proof of benefit eligibility
• Help employers stay informed about when employees have taken days off of work and for what purposes
• Create a record that may be part of a performance evaluation or separation review

Employers should keep information pertaining to an employee’s attendance for at least two years, as employees have up to two years (in most states) to file a lawsuit against an employer for reasons such as wrongful termination or discrimination. However, if attendance is related to an employee’s payroll or taxes, the employer should maintain records for at least seven years and may need to provide these records in the event that the employer or employee is audited.