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Attendance Folder
Every employer is entitled to establish its own attendance policies for its
employees. However, employers should keep track of employees' attendance in
order to be sure that employees are eligible for certain attendance-related
benefits and coverage under many federal and state acts, such as the Family
and Medical Leave Act.
Why the Attendance Folder is important
The attendance folder helps employers to stay organized and informed about
their employees’ attendance records. These attendance records may perform the
following functions:
- Provide proof that employees are eligible for some government benefits and coverage
- Ensure that employees are not over-using their vacation days
- Provide proof of benefit eligibility
- Help employers stay informed about when employees have taken days off of work
and for what purposes
- Create a record that may be part of a performance evaluation or separation review
Employers should keep information pertaining to an employee’s attendance for
at least two years, as employees have up to two years (in most states) to file
a lawsuit against an employer for reasons such as wrongful termination or discrimination.
However, if attendance is related to an employee’s payroll or taxes, the employer
should maintain records for at least seven years and may need to provide these
records in the event that the employer or employee is audited.
This durable attendance folder provides an easy mechanism for employers to
stay organized with their attendance records for each employee by helping employers
to organize records by tabs.
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