Employee Record Organizer
All employers should have a neatly organized system for maintaining employee records
for current and past employees. While not all records are required to be kept
for current or past employees, they can still be helpful for employers in many
conditions. Therefore, many employers prefer to keep all employee records neatly
organized in one unit in order to stay organized and to be sure that they have
the records if they are ever asked to provide them.
Using the employee record organizer, employers can easily find information about
an employee’s attendance, benefits insurance, employment history, payroll
taxes, and more. This organizer helps to ensure that businesses stay organized,
efficient, and up-to-date with important records for all current and past employees.
Employee records for past employees
Employers are required to keep ex employee records for different periods of time,
depending on the type of record. For example, payroll records need to be kept
for seven years. Businesses may need these records in the event that they are
audited. Employers should also be able to supply these records to employees in
the event that employees are audited as well.
Employers should keep personnel records for at least two years. However, this
amount of time may vary from state to state. In most cases, employees have up
to two years to sue an employer. If an employer is sued, the employer should be
able to produce information that supports his or her case. For example, if an
employee sues an employer for wrongful termination, the employer should be able
to produce the employee’s personnel record and that personnel record should
provide acceptable reasons why the employee was terminated.
Because different types of records need to be kept for different lengths of time,
most employers opt to keep all records together for the longest amount of time
required. Therefore, most employees will retain all employee records for at least
seven years, even if those records are not required to be kept for that long.
Employee Record Organizer
The employee record organizer is a folder kit that comes complete with separate
folders that help employers stay organized with all of their records for all of
their employees. The folders that are included in the organizer are:
Using this organizer, employers can be sure that they always have access to the
necessary employee records for those employees that are currently employed and
for employees that are no longer employed with the organization. Don’t get
caught unable to find important information when you need it; keep it organized
in the convenient employee record organizer!
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Employee Record Organizer Includes:
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Folder
Kit
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Folder is
sold in
packages of 10
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Fields
for employee name, social security, job title, etc.
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Section
for employee address and phone number history.
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Area
for employee emergency contact information.
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Space for
additional comments.
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10
Employment
History Folders
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Fields
for employee name, social security, job title, etc.
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Section
for employee department information.
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Area
for employee position history.
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Inside
of folder contains Earnings History and Withholdings.
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Fields
for employee name, social security, job title, etc.
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Section
listing inner contents of folder.
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10
Benefits
Insurance Folders
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Fields
for employee name, social security, job title, etc.
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Section
listing all employee’s benefits/insurance information.
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Fields
for employee name, social security, job title, etc.
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Section
detailing number of vacation, sick, etc., days used.
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Fields
for employee name, social security, job title, etc.
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Section
detailing performance based results.
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Fields
found on back to document additional performance information.
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Space
on back to list employee’s awards or recognitions.
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Inside
of folder contains final pay information, reason for
separation, exit interview, etc.
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Fields
for employee name, social security, job title, etc.
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Space
for employee separation information.
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Section
listing inner contents of folder.
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